European Crystallographic Association

MEETINGS

ECM meetings

IUCr congresses

Forthcoming Meetings

ECA supported Meetings

Guidlines for organisation of an ECM

Guidelines for financial support

Erice Schools

National Meetings

Highlights from National Meetings

Aspects of preparation to bid a future ECM

The Organisers:

• Chair of the Organising and Program Committees
• local crystallographers
• National Crystallographic Association
• professional conference organising company

ECM Organising Committees:

Chair, secretary, responsible for exhibitors

ECA president, vice-president, past-president

Previous and the forthcoming chairs of ECM-s

Local organisers

ECM Programme Committee:

Chair, secretary

responsibles of three disciplines: chemistry, physics, biology

chairs or representatives of the SIG-s

president of ECA

a member of IUCr ExeComm

Venue:

• Country
  info on passport, visa etc., especially in case of non-EC countries
• City, University or Convention Center

Location in the city

• Lecture halls: number, size, capacity
  (hosting 2 parallel keynotes, 6-7parallel MS sessions)
• Meeting rooms
• Poster area: size, max number of boards, location
• exhibition area, cca. m² price, central location
• Tea break
• Possibility of lunch

Satellite conferences, workshops

• Hosting satellite conferences, workshops
• Hosting parallel meetings (journal, user meetings, ECA councillors' meeting etc)
  

Multimedia, computing

• multimedia facilities in the lecture halls
  computer: windows power point, linux, possibility of using own laptop
  transparency projector
  portable microphone
• electronic organisation:
  on-line registration, abstract submission, bursary evaluation
• slide check room
• internet cafe: location, number of computers
  

Abstract Book

• Printed
• CD
• Acta Cryst A
• Web

Registration fees

• ECA members, non-members
• Students
• Accompanying persons

• Early, normal and late registration fee
• Cancellation, refund

Sponsoring

Beside the income of registration fees and exhibition, sponsoring of companies

what kind of additional local sponsoring is possible

e.g. Tourist Office or local industry sponsors

Deadlines

• Application for financial assistance
• Abstract submission
• Early registration
• Student accommodation
• Conference hotel accommodation
• Normal registration
• Late registration
• Cancellation

Accommodation

• categories: student accommodation, hotels 2-5*
• Locations
• Transportation

between airport and hotels

between conference venue and hotels

Special offers to students

• bursary
• registration fee
• accommodation
• student mixer

Social programs

What is included what is not included in the registration fee?

• Opening and welcome reception (included)
• Local special occasions (at least one is included)
• conference dinner (included)
• excursion (included)
• (student mixer)
• (concert)
• accompanying persons' tours